NOTICE TO MEMBERS
ANNUAL GENERAL MEETING
Thursday, March 8, 2018
6:00 pm: Networking and Light Refreshments
6:30 pm: Annual General Meeting
Message from the Chair
A review of the Chamber events, activities and programs that took place over the past year.
Review Engagement Report
The Financial Statements, year ending December 31, 2017, will be presented through a Review Engagement Report, presented by the Auditors.
Election of Officers
The Nominating Committee will present nominees to fill vacant director positions on the board.
A call for nominations and expressions of interest shall go out to the membership sixty (60) days prior to the AGM and Election. Nominations close thirty (30) days prior to the AGM and Election. A proposed slate of Director candidates is put together by the Nominating Committee in advance and presented at the AGM. Call for nominations from the floor will not be accepted.
In the case that there are less than or equal candidates to the number of vacant seats, the slate of Director candidates is acclaimed. If there are more candidates than seats, an election is required. An election requires a quorum of membership and is done by ballot. Ballots are counted and the results are announced at the AGM. A motion to accept the acclaimed/elected Directors shall be approved by the membership.
Member Proxy Voting
All members in good standing (i.e. all fees and dues are paid and current) have the right to vote at the Annual General Meeting. If a Member is unable to attend, the Member may complete a Proxy Form to authorize another Member, or the Chair of the Chamber, to vote on their behalf. Proxy forms must be submitted by March 6, 2018 at 5:00 pm.
Volunteer Board Members Required – Deadline for nominations is February 6 @ 5:00pm
The Nominating Committee is accepting applications for volunteer Board Members. Serving on the board as a director is a rewarding experience with a dynamic team of volunteers and staff.
For Member Proxy Forms or Volunteer Board Applications, contact Nancy Allanson, Executive Director, 705-653-1551 or nancy@trenthillschamber.ca.